Your Au Pair's Documents, Encrypted and Organised
Visa, passport, work permit, insurance — all stored encrypted in transit and at rest. Never scramble to find an important document again.
9 Document Types, One Secure Place
AuPairSync covers every document an au pair family needs to manage. Upload once, access anywhere — no more digging through email threads or filing cabinets.
Visa
Tourist, work, or student visa with expiry tracking
Passport
Passport copy with expiry date reminders
Work Permit
Country-specific work authorisation documents
Insurance
Health and liability insurance certificates
Medical Certificate
Health checks and vaccination records
Police Clearance
Background check certificates
Education Certificate
Childcare qualifications and diplomas
Contracts
Au pair agreement and host family contract
Other
Any additional document that needs secure storage
📄 Upload photos or PDFs — AuPairSync accepts both formats and stores them at full resolution
Strong Security for Sensitive Documents
Passports and visas are among the most sensitive documents you can share. AuPairSync treats them with the security they deserve.
AES Encryption
Every document is encrypted with AES encryption and secure key management. Even if someone accessed the storage, documents are unreadable without the encryption key.
Integrity Verification
SHA256 checksums verify that documents haven't been tampered with. Every download is validated against the original upload.
Time-Limited Access
Access tokens expire automatically. No permanent download links floating around — each access request is time-limited and logged.
Full Audit Trail
See when each document was uploaded, by whom, and every access event. Complete transparency for compliance and peace of mind.
Never Miss an Expiry Date
A visa that expires without renewal can mean deportation. An expired insurance policy leaves everyone unprotected. AuPairSync makes sure you never get caught off guard.
- Expiry date tracking: Set the expiry date when uploading — AuPairSync remembers so you don't have to
- Advance reminders: Get notified weeks before a document expires, giving you time to renew
- Status overview: See all documents and their expiry status at a glance — green (valid), yellow (expiring soon), red (expired)
- Renewal workflow: When you renew a document, upload the new version — the old one is archived automatically
⚠️ Visa expired without warning? That scenario disappears with AuPairSync's proactive expiry alerts
Who Sees What — You Decide
Not every family member needs access to every document. AuPairSync gives you fine-grained control over who can view what.
👨👩👧Host Parents
- View all au pair documents
- Upload and manage family documents
- Set expiry reminders
- Grant or revoke access
🧑🎓Au Pair
- Upload their own documents
- View documents shared with them
- Receive expiry reminders for their documents
- Cannot access parent-only documents
GDPR Compliant by Design
AuPairSync is built for European families. All document storage complies with GDPR requirements:
- Data stored in EU-compliant infrastructure
- Right to erasure — delete all documents at any time
- Data minimisation — we store only what's needed
- Encryption at rest and in transit
Why Families Trust AuPairSync with Documents
Encrypted in transit and at rest
AES encryption with secure key management means your documents are unreadable even if someone accessed the raw storage.
Proactive expiry alerts
Know weeks in advance when a visa or insurance is about to expire. No more last-minute scrambles or compliance surprises.
Access from anywhere
Need the visa at the airport? Insurance details at the doctor? Every document is on your phone, instantly accessible.
Unlike Email, Dropbox, or Paper Files
With AuPairSync
- Documents encrypted with AES
- Automatic expiry reminders
- Role-based access control
Email, Dropbox, or Paper
- Sensitive docs in unencrypted emails
- No expiry tracking — you have to remember
- Paper copies get lost, damaged, or stolen
Learn More
📨 Request a Document from the Au Pair
A parent can ask the au pair for a document, for example a passport, a visa or proof of insurance. In Au Pair Profiles, open the au pair and choose "Request document" under Documents. Say what the document is for, set a due date and name the parent who reviews it. The au pair gets a notification, finds the request in My Documents and uploads a new file or uses a document she uploaded herself earlier, if it is of the requested type.
The reviewing parent marks it as reviewed or asks for a replacement, and the parent who asked can cancel the request. Each request keeps its history. A request gives no one additional access to documents.
Explore Related Features
Keep Your Au Pair's Documents Safe
Join families who trust AuPairSync with their most important documents.
Why families trust AuPairSync
- We comply with the GDPR.
- We do not sell, rent or share personal data for third-party marketing, and we do not use Google Analytics for advertising.
- Family data is stored with Firebase (Google Cloud). Transfers to the US rely on the EU-US Data Privacy Framework (Google Cloud), Standard Contractual Clauses and data processing agreements with our vendors.
- Data travels encrypted (HTTPS/TLS), access is restricted with Firebase Security Rules, and you can sign in with Apple or Google.
- You can delete your account yourself in the app, or ask us by email; we process requests within 30 days.
- Available on iPhone (App Store) and Android (Google Play).
- The app comes in 7 languages: English, German, Spanish, French, Dutch, Portuguese (Brazil) and Chinese (Simplified).
- Free for 30 days, then €4.99 a month for the whole family Au pairs never pay: the host family's subscription covers them.