Managing School Pickup Schedules for Multiple Children
The Scenario
Family: Sarah & Tom Chen with 3 children (ages 5, 8, and 11) at different schools
The Challenge:
Different dismissal times, after-school activities, last-minute schedule changes, and coordinating with their au pair Maria
The Problem: WhatsApp Chaos
Before AuPairSync
- ✗Messages about pickups scattered across WhatsApp, text, and email
- ✗Maria forgets which child gets picked up when and from where
- ✗Last-minute changes lead to frantic phone calls and confusion
- ✗No clear reference for school addresses, dismissal times, or emergency contacts
Typical pickup coordination via WhatsApp - messages get lost, schedules unclear, last-minute changes cause confusion
The Solution: Centralized Schedule Management
AuPairSync solves the pickup chaos by combining shared calendar with child profiles, so every pickup event includes all the details Maria needs - school address, dismissal time, emergency contacts, and even photos of each child.
5-Step Setup Process
Create Child Profiles with School Info
Sarah adds profiles for Emma (age 11), Lucas (age 8), and Mia (age 5), including:
- School name and address
- Dismissal time
- Emergency contact information
- Child's photo for easy identification
Placeholder: Child profile creation
Real screenshot to be captured: Manual Task 5
Child profile showing school information and emergency contacts
Add Recurring Pickup Events
Sarah creates calendar events with clear titles and recurrence patterns:
- "Pick up Emma at Lincoln Middle School - 3:15pm" (Mon-Fri)
- "Pick up Lucas at Riverside Elementary - 2:45pm" (Mon-Fri)
- "Pick up Mia at Little Sprouts Preschool - 12:00pm" (Mon, Wed, Fri)
Placeholder: Calendar with recurring pickup events
Real screenshot to be captured: Manual Task 5
Calendar month view showing multiple children's pickup events
Link Child Details to Each Event
Each calendar event is linked to the child's profile, so when Maria opens "Pick up Emma at Lincoln Middle School", she instantly sees:
- Emma's photo
- School address (tap for directions)
- Dismissal time: 3:15pm
- Emergency contact: School office (555) 123-4567
Placeholder: Event detail with child profile
Real screenshot to be captured: Manual Task 5
Event detail showing child photo, school info, and emergency contact
Filter Calendar by Child
Maria can filter the calendar to see just one child's schedule at a time. This is especially helpful on busy days to focus on one child's activities without distraction.
Placeholder: Calendar filtered to one child
Real screenshot to be captured: Manual Task 5
Calendar view filtered to show only Emma's pickup schedule
Au Pair Views Schedule at a Glance
Maria opens the AuPairSync calendar each morning and immediately knows:
- Which children need pickup today
- What time each pickup occurs
- Where each school is located
- Any special notes (e.g., "Emma has soccer practice after school")
Placeholder: Au pair's daily schedule view
Real screenshot to be captured: Manual Task 5
Maria's view of today's pickup schedule with all details
Handling Last-Minute Changes
When Sarah needs to change a pickup time or location, she updates the calendar event and Maria receives an automatic notification via the app.
Automatic Notifications
Maria gets instant alerts for any schedule changes, eliminating the risk of missed pickups or showing up at the wrong location.
Placeholder: Mobile notification for schedule change
Real screenshot to be captured: Manual Task 5
Push notification alerting Maria to a pickup time change
The Result
"Maria never misses a pickup, and we always know she has the right information. No more frantic calls or confusion."
— Sarah Chen, Mom of 3
Zero missed pickups in 6 months of beta testing
Learn More About These Features
Shared Calendar
Keep everyone on the same page with color-coded events and automatic reminders
Explore Calendar Feature →Child Profiles
Store all important information about each child in one centralized location
Learn About Child Profiles →