AuPairSync · Free Template
Au Pair Placement Agreement
A private agreement between a host family and an au pair
This is a fill-in agreement between a host family and an au pair. It has twelve numbered sections, from the term and working hours to pocket money, accommodation, duties, vehicle use and termination. Print it, fill in the blanks together and have both sides sign.
Next step: The blanks for hours, pocket money and days off depend on your host country. Look up the official figures first, then fill them in.
Au pair rules by country
Germany: what the official sheet sets for the blanks
For a placement in Germany, the Federal Employment Agency's information sheet for au pairs and host families sets these minimums. Your agreement should not fall below them.
- Section 2, hours: as a rule no more than six hours a day and 30 hours a week, including looking after the children. Going beyond that needs prior agreement, and the extra hours must be compensated with time off.
- Section 2, time off: at least 1.5 full rest days a week, at least one free Sunday a month and at least four free evenings a week.
- Section 3, pocket money: €280 a month, independent of the hours of housework. Board and lodging are free of charge.
- Section 3, holiday: four weeks of paid holiday for a full year with the family; otherwise two working days for each full month.
- Section 3, language course: the host family contributes at least €840 in total, as €70 a month or as one payment of €840, plus travel costs to the nearest suitable German course.
- Section 3, insurance: the au pair must be insured for illness, pregnancy and childbirth and against accidents, and the host family bears all premiums.
- Section 4, room: an own room in the family's home.
- Section 1, term: at least six months and at most one year.
Source: Bundesagentur für Arbeit, "Au-pair in deutschen Familien", April 2023 edition (arbeitsagentur.de). Check the sheet for a newer edition before you sign. Other countries have different figures; see the rules pages linked above.
Important Notice: This template is provided as a starting point only. It is not legal advice and may not reflect the laws of your country, state, or province. Au pair regulations vary significantly by jurisdiction (e.g., US J-1 visa program rules, German youth exchange regulations, UK domestic worker rules). Please consult a qualified legal professional or your au pair agency to review any agreement before signing.
Parties
This Agreement is entered into between:
Host Family
Full legal name(s): ______________________________________________________
Address: _______________________________________________________________
Email: _________________________________ Phone: ________________________
Au Pair
Full legal name: _________________________________________________________
Date of birth: _________________________ Nationality: _____________________
Passport number: _______________________________________________________
Visa / permit type & number (if applicable): __________________________________
Email: _________________________________ Phone: ________________________
1. Term of Agreement
| Start date | |
| End date | |
| Probationary period | e.g., 4 weeks from start date |
| Notice period (after probation) | e.g., 4 weeks written notice |
| Automatic renewal? | Yes / No |
2. Working Hours & Schedule
| Maximum working hours per week | |
| Maximum working hours per day | |
| Guaranteed days off per week | |
| Days off per week (specify days) | |
| Typical working days | |
| Babysitting hours per week (if any) | |
| How schedule changes are communicated | |
The au pair's primary duty is childcare. Household tasks (if any) must be child-related and performed within the agreed working hours.
3. Compensation & Benefits
| Weekly stipend / pocket money | |
| Payment frequency | Weekly / Bi-weekly / Monthly |
| Payment method | Bank transfer / Cash / Other: _________ |
| Annual paid vacation days | |
| Public holidays (paid?) | Yes / No / To be agreed |
| Sick leave (paid?) | Yes / No / ___ days paid per year |
| Language course contribution | Yes (___ per month) / No |
| Transport allowance / pass | Yes (___ per month) / No |
| Health insurance | Provided by host family / Au pair's own / Agency |
| Room & board provided? | Yes (included in compensation) / No |
4. Accommodation
4.1 The host family agrees to provide the au pair with a private room with a lockable door at the family's residence located at:
Address: _______________________________________________________________
4.2 The au pair has access to:
Kitchen access: Yes / No / Limited to: _________________________________
Bathroom access: Private / Shared with: _________________________________
Internet / Wi-Fi: Yes / No
Laundry access: Yes / No / Schedule: ___________________________________
4.3 The au pair agrees to keep their room and shared spaces tidy and to report any damage promptly.
5. Duties & Responsibilities
5.1 Childcare Duties
Describe primary childcare responsibilities (e.g., supervision, school pickups, bedtime routine, homework help): _____________________________________________________ ________________________________________________________________________
5.2 Household Duties (if applicable)
List any agreed household tasks related to childcare (e.g., children's laundry, children's meals, tidying play areas): _______________________________________________ ________________________________________________________________________
5.3 Duties NOT included
Tasks that are explicitly excluded from the au pair's duties: _________________ ________________________________________________________________________
6. Children & Dependants
| Child's Name | Date of Birth | Notes (allergies, needs) |
|---|
| | |
| | |
| | |
Medical authorisation: The au pair is / is not authorised to consent to routine medical treatment in the host parents' absence. Emergency situations: always seek treatment first, then notify parents.
7. House Rules & Conduct
7.1 Guests:
Guest policy: __________________________________________________________
7.2 Smoking / Alcohol / Substances:
Policy on smoking on premises: _________________________________________
Policy on alcohol consumption: _________________________________________
7.3 Social Media: The au pair agrees not to post photographs or identifying information about the children or the family on social media without express written consent from the host parents.
7.4 Confidentiality: The au pair agrees to keep all family matters, medical information, and personal details of the host family strictly confidential, both during and after the placement.
7.5 Mobile phone use:
Policy on personal phone use during working hours: ________________________
8. Vehicle Use
Au pair authorised to drive family vehicle? Yes / No
Vehicle details: ________________________________________________________
Conditions (fuel, mileage log, permitted routes): __________________________
Who is liable for traffic fines incurred by au pair? _________________________
Au pair's driving licence number & country of issue: __________________________
9. Communication & Conflict Resolution
9.1 Both parties agree to communicate openly and respectfully about any concerns.
9.2 Regular check-in meetings will be held:
Frequency & format: _____________
9.3 If a dispute cannot be resolved directly, both parties agree to:
e.g., involve the placing agency / seek mediation / other: ___________________
10. Termination
| Notice period (by either party) | |
| Immediate termination grounds (host family) | e.g., theft, child endangerment, serious misconduct |
| Immediate termination grounds (au pair) | e.g., unsafe working conditions, harassment |
| Return travel (if terminated early) | Who pays? ____________________ |
| Accommodation after termination | Au pair may stay ___ days / must leave immediately |
11. Governing Law
This Agreement is governed by the laws of (country / state / province): ______ ________________________________________________________________________
Any disputes will be resolved in (jurisdiction): _____________________________
12. Signatures
Both parties confirm they have read, understood, and agree to this Agreement in its entirety. Each party receives one signed copy.
Host Parent 1 — Printed Name
Host Parent 1 — Signature & Date
Host Parent 2 (if applicable) — Printed Name
Host Parent 2 — Signature & Date
Au Pair — Signature & Date